Privacy Policy

Welcome to the official website of U-SAFE (Uganda Safeguarding for Everyone in Rugby) — the safeguarding arm of Uganda Rugby. We are committed to protecting the privacy and personal data of all individuals who engage with our work. This Privacy Policy explains how we collect, use, store, and protect any information you provide to us when using our website, including when you report a safeguarding incident or submit a general enquiry.

U-SAFE is the Safeguarding initiative of Uganda Rugby, working to ensure safe, inclusive, and respectful environments across all levels of rugby in Uganda. Our website offers a platform for reporting safeguarding concerns, accessing support, and engaging with our educational and awareness campaigns.

We may collect the following personal data from you:

• Identity information (e.g., your name or pseudonym, if provided)
• Contact details (e.g,. email address, phone number — optional)
• Report content (details of any safeguarding concern or general enquiry submitted)
• Technical data (e.g., IP address, browser type, and usage data, via cookies – see section 7)

We only collect information that you directly provide through our web forms or communications.

We will use your data strictly for the following purposes:

• To respond to safeguarding reports or general enquiries
• To assess and follow up on safeguarding incidents appropriately
• To improve our safeguarding services and user support
• To maintain records for accountability and compliance with safeguarding standards

We do not use your personal information for marketing purposes.

We process your data based on one or more of the following legal grounds:

• Consent – You have given us clear permission to use your data for a specific purpose.
• Legitimate Interest – Where processing is necessary for safeguarding and improving the safety of sport.
• Legal Obligation – Where we are required to process information for child or vulnerable adult protection under Ugandan law or rugby governing body policies.

All information submitted is treated as strictly confidential. We may only share details with relevant safeguarding officers, legal authorities, or support agencies where necessary and appropriate, and in line with safeguarding policy protocols. We do not sell, lease, or distribute your personal data to third parties for commercial purposes.

We take appropriate technical and organisational measures to safeguard your personal data, including encryption, access control, and secure storage. Data is stored securely and only accessed by authorised personnel.

We retain safeguarding reports for as long as necessary to fulfil the purposes outlined in this policy, or as required by law or regulatory standards.

Our website may use cookies to collect basic usage data (such as browser type, device, and pages visited) to help us improve user experience. You can manage or disable cookies through your browser settings. We do not use tracking cookies for advertising purposes.

You have the right to:

• Request access to the data we hold about you
• Request correction of any inaccurate information
• Request deletion of your personal data where appropriate
• Withdraw your consent at any time, where consent is the basis for processing
• Lodge a complaint with a relevant data protection authority

To exercise any of these rights, don’t hesitate to get in touch with us via the information provided below.

If you have any questions or concerns about how your data is handled, or wish to exercise your data rights, please contact:

U-SAFE – Uganda Safeguarding for Everyone in Rugby
Email: safeguard@safeguardrugby.org
Website: www.safeguardrugby.org

We may update this Privacy Policy from time to time. Any updates will be posted on this page, with the effective date clearly indicated.